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Meeting Planning Coordinator

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Our client, a leader in the financial services industry, is looking for a Corporate Meetings & Events coordinator on an 18 month contract basis.

The Meeting Planning Coordinator manages meeting planning activities, including our Client's Forum Program, National Sales Meetings, and Advisory Council Meetings. This includes comprehensive planning and execution of both small- and large-scale meetings and events.

Responsibilities:
-Partners with various groups to serve as a meeting coordinator
-Coordinates all meeting-related details including consultation with internal clients, site selection, vendor negotiation and selection, and preparation of correspondence and meeting materials.
-Secures meeting space and confirms logistical details
-Manages attendee list and coordinates the invitation process
-Coordinates delivery of meeting materials to meeting locations
-Demonstrates strong production coordination skills including maintaining schedules, tracking deliverables, problem solving, and escalating issues as appropriate
-Involved in additional department-related projects as needed

Requirements:
-Requires a minimum of three years corporate meeting planning or related hospitality experience, including: venue research, site selection, contract negotiation, budget management, food and beverage selection, onsite meeting management, and project management.
-Demonstrates strong customer focus and commitment to providing superior service
-Demonstrates strong written and verbal communication skills; strong grammar and syntax skills; strong presentation skills; strong inter-personal skills
-Demonstrates the ability to effectively communicate with a diverse group of associates, senior business leaders, and/or advisors
-Demonstrates strong detail orientation, process orientation, organizational, and multi-tasking skills; ability to effectively manage an unpredictable workload and meet established deadlines
-Demonstrates the ability to work in a team environment; initiative to work independently and contribute to department goals
-Requires willingness to travel to meeting locations as needed and attend evening and weekend functions
-Demonstrates strong computer skills, especially in Microsoft Word, Excel, and Access; experience in Microsoft Outlook, PowerPoint and on-line registration is highly desirable
-Previous experience in the hospitality industry is highly preferred
-Bachelor’s degree is preferred but not required

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