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Marketing Project Manager

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Oversees the workflow of 400-600 projects annually, including an integrated workload of institutional

and other advertising projects which consist of print, digital and gift cards projects. Most projects

contain multiple components and a high level of complexity. Schedules and moves jobs through

Marketing Services in a fast-paced environment from inception through completion ensuring project

milestones and deadlines are met and projects remain within budget.

Major Areas of Responsibility

Coordinates the project workflow of multiple projects simultaneously through Creative,

Brand, Art Buying, Production, and Studio processes, ensuring projects are completed on

time, within budget and in alignment with the strategic vision.

Works with team members to create project schedules and timelines. Coordinates team

assignments with Creative and Brand Managers to establish project timelines, identify

priorities and confirm project scope and details prior to the kickoff meeting. Partners with

team members regarding timing for their particular area before schedules are built and


Facilitates the movement of projects through project milestones. Coordinates project status,

creative and approval processes. Schedules and leads all meetings and provides continuous

follow-up and tracks the progress of each project, ensuring key milestones are met in order

to keep projects moving within the designated timeline.

Forecasts resources and proactively identifies project, timeline, scheduling and other issues

and provides recommendations to stakeholders for problem resolution and/or escalation in a

timely manner.

Reviews all work/creative output circulating between Marketing services and Brand for

quality control, consistency with project specifications and readiness to move on to the next


Assists the Supervisor in overseeing the creation of new gift cards for one or all three US


Trains new Project Specialists and Marketing Team Members on process, workflow, and

systems, when necessary.

Performs other duties and special projects as assigned.

Minimum formal education

Bachelor's degree in Marketing, Public Relations or Communications

Minimum job skills required

Demonstrated ability to multi-task, set priorities and meet multiple deadlines in a fast-paced

environment; the ability to follow-up and follow through.

Ability to work independently, effectively, efficiently and collaboratively as part of a

dispersed team.

Ability to make decisions, often under tight time constraints

Experience managing teams of creative and brand individuals, overseeing project status,

creative and approval processes

Must be detail oriented, resourceful and have the ability to multi-task, work with ambiguity,

strategize and prioritize.

Proven team-facilitating skills.

Exceptional organizational skills and attention to detail

Demonstrated ability to communicate/interact effectively both orally and in writing with all

levels of internal (management and support staff).

Knowledge of print production process and project management of interactive/digital jobs a


A proactive self-starter with a strong work ethic, who understands the details within a larger

context and demonstrates good judgment.

Must be flexible in order to respond quickly and positively to shifting demands and

opportunities; ability to work under tight deadlines and handle multiple, detailed tasks.

Must exhibit high-functioning communication skills, high energy, enthusiasm, positive attitude

and poise; be articulate and confident.

Workflow experience with Microsoft Office (Word, Excel, PowerPoint), Filemaker Pro,

Microsoft Project, Smartpath, Workgroups or other process software preferred.

Minimum experience required to perform this job.

3+ years project coordination/management, traffic or marketing experience, preferable in an

agency or a corporate advertising environment.

Knowledge of creative, print production, digital and media process and timetables

Corporate video production experience preferred, but not required

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