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Marketing Project Coordinator

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Our client is looking for an experienced Marketing Project Coordinator to join the marketing team on a contract basis (20-30 hours a week) at the Boston, MA headquarters.

We are on the hunt for someone who is obsessively organized, proactive and can bring strategic thought to our project management processes. Communication is the key to success in this role and you must be able to juggle multiple projects while being flexible enough to take on other side jobs. In any given day you’ll be updating calendars, researching speakers for webcasts, notifying stakeholders of upcoming deadlines, taking meeting notes, performing simple web content updates using our CMS, researching tools to improve processes and participating in a conference call with our dev team. If you’re up for the challenge and have the skills, we have the opportunity and want to learn more about you.

Role Responsibilities:

  • Daily project management of marketing initiatives using project management software.
  • Work alongside the project sponsor to outline scope, timing, goals, deliverables, resources and scheduling issues.
  • Create project calendars and update milestones on a daily and weekly schedule.
  • Break down tasks into more manageable sub-tasks based on priority and resources available.
  • Track and report on key milestones to stakeholders.
  • Communicate and manage relationships with key stakeholders from various departments including marketing, sales, and dev.
  • Document meeting notes and format them for external distribution.
  • Aid in copywriting and copyediting of marketing materials.
  • Source speakers for monthly webcast and manage the entire onboarding process.
  • Proactively identify and fix problems that may impede any aspect of the project.
  • Develop new tools and methods for improving our project management system.
  • Perform light assistant duties for company executives including calendar management, weekly reminders and scheduling.


  • 2+ years of project management experience.
  • Bachelor’s degree.
  • Obsessive about organization and think in fine details.
  • Excellent communication skills in person and in digital correspondence.
  • Demonstrated team leadership and group skills.
  • Ability to stay calm and keep a cool head when under pressure.
  • Desire to improve processes and lead by example.
  • Flexible and can quickly adapt to changes in priorities or procedure.
  • Familiarity with Asana, Microsoft Office, Google Apps, Dropbox and other project management tools.
  • Self-starter who can hit the ground running.

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