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Marketing Project Coordinator

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Seeking a Project Resource Coordinator for a 1 year contract with a major Biotechnology company in the Greater Boston Area.  Resource will assist Marketing and Advertising teams.  Great way to build up your resume!

• Partner with project management to proactively understand team resource needs 
• Oversee recruiting process with staffing partner for temp resources 
• Onboard/offboard temp resources as necessary throughout the year 
• Develop/approve work orders to ensure accuracy 
• Follow-up with staffing parnter to ensure accurate and timely onboarding 
• Troubleshoot Biogen-side onboarding challenges, such as equipment needs, server access, etc. 
• Approve and manage temp hours in partnership with project management/ 
• Includes update staffing partner weekly regarding resources not used and can be “zero’d out” for hours. 
• Ensure temp hours are accurately recorded against appropriate jobs in the CCoE time tracking system 
• Work with staffing partner at the end of each month to generate a contractor billing report and confirm all resources have been invoiced appropriately 

CAPABILITIES 
• Manage MSA partner agencies that provide capabilities as needed for things such as PPT Development and Production resources 
• Onboard/offboard agency resources as needed 
• Ensure all resource hours are accurately recorded against appropriate job in the CCoE time tracking system 

TEAM UTILIZATION 
• Partner closely with cross-functional teams – both account management and project management to ensure that resources are tracking hours correctly 
• Manage when necessary that hours are reallocated appropriately 
• Troubleshoot any online system issues to ensure team operates smoothly without delays due to technical difficulties 
• Manage creative team’s OOO calendar to ensure coverage and maintain visibility to flex resource availability

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