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Junior Event Coordinator

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Junior Event Coordinator:  

 

This person will perform a variety of administrative/logistic, event planning related tasks. This position is best suited for either a Junior event coordinator or an administrative assistant who can handle project related work. This position will provide logistic oriented support for the conference planning role directly for PGIM for pre, on site, and post meeting and event support.

 

Specific responsibilities supporting the day to day operations may include and are not limited to the following:

  • Data entry and data formatting using MS Excel and PowerPoint

  • Shipping and receiving for meetings

  • Venue research

  • Update itineraries and run of show

  • Works with AV and production orders

  • May work with branding, communications, décor, F&B

  • Facilitate parking, transportation, security and vendor needs

  • Complete meeting website invitation support including builds, updates and reporting

  • Provide on-site support for events for registration and/or as needed

  • Enter logistical requests for events which are hosted at the on-site conference center •    Create and maintain reporting for programs

  • Create and print badges for conference attendees

  • Compile meeting feedback

  • Handle administrative logistics as requested by the meeting planner

  • Order supplies and premium items

  • Assist with reservations in systems

 

Qualifications:

  • As a point person for a service oriented position who will work with internal employees and external vendors, candidate must have professional presence and be easy to work with

  • Strong time management and organizational skills, with the ability to handle multiple tasks simultaneously

Experience with Etouches and/or Cvent a plus

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