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Interactive Project Coordinator

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Seeking for an Interactive Project Coordinator to join a TV/Media Entertainment client on the Creative team. The Interactive Project Coordinator will be responsible for assisting the Account Executives and Account Directors in managing the work-­‐flow, management and traffic of advertising and communications deliverables in all media including print, online, on-­‐air, out-­‐of-­‐home and guerrilla/viral. Responsible for managing, scheduling and trafficking all projects to ensure that they are delivered on time and on budget for clients.

Responsibilities:
• Act as production coordinator and key backup to Account Executives and Account Directors on assigned clients. Act as alternate client contact when Account Executive is not available.
• Work with Account Executives to act as communications and client relations liaison:
o Work with account and creative teams to create and pitch creative concepts and proposals to clients.
o Help create budget estimates to include time and materials for out of pocket expenses.
o Research competitive landscape, media trends and data as needed to support proposals and creative pitches.
o Work with Account Executives to create case studies and project debriefs.
o Schedule projects and maintain project work-­‐flow database (Job Tracker):
§ Open new jobs, create and distribute job jackets.
§ Create detailed production schedules for clients and creative
teams; update schedules and communicate to creative teams
and clients as schedules and scope of work changes.
o Work with clients and creative teams to confirm accurate technical
specs, quantities. Ensure that delivery instructions are correct and
consistently updated in the database/job jackets.
o Create & monitor list of outstanding photo rights for assigned
projects.
o Assist Account Executives in closing jobs, reconciling budgets.
Project Management responsibilities to include:
o Interface with internal photo rights, proofreaders, traffic managers,
art directors and web designers to ensure that technical specs are
accurate and productions schedules are being met.
o Create weekly status reports and daily hot sheets as needed for
account executives, creative, pre-­‐press, web and production teams.
o Communicate directly with vendors to ensure that creative and
technical specs are closely monitored and jobs are delivered on time
and on budget.
o Monitor vendor invoices for completed jobs ensuring accuracy and
timely delivery to department finance manager.

Requirements:
• 3-­‐5years experience in ad agency or corporate in-­‐house marketing/creative group.
• Good working knowledge of advertising production process and media to include print, online and broadcast.
• Highly detailed oriented and organized with keen ability to handle multiple projects simultaneously in very fast-­‐paced environment.
• Strong communications skills both verbal and written.
• A passion for television and the media industry.
• Client service oriented with honed diplomacy skills, outgoing and strong
personality.
• Ability to work independently, often under tight deadlines.
• Excellent time management skills with ability to be very flexible.
• Tenacious, with excellent follow up skills

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