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Integrated Project Manager

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Vitamin T is looking for a  Project Manager/Producer to join our Production/Delivery team in Chicago. 


Responsibilities include the following: 
♣ Manage workflow of daily deliverables and ensure deadlines are met for client campaigns/projects 
♣ Facilitate team communication thru all departments (Creative, Client Service, Media, Production) to ensure all project requirements, expectations, deliverables, etc. have been fully outlined and that any outstanding information or needs are addressed 
♣ Develop campaign/project timelines (collaborate with Client Service and Creative as needed) 
♣ Manage campaign/projects via Project Management software 
♣ Assign Production Artist(s) to each campaign/project using Project Management software and verbal communication (collaborate with Production Director as needed) 
♣ Work with internal team to ensure all requested assets are approved for use, purchased, retouched, etc. and final images, fonts, etc. are placed on the server 
♣ Obtain bids and review contracts from outside vendor/partners and issue purchase orders based on approved estimates 
♣ Obtain media authorizations from media team and work with Media and Client Service to ensure media buys are client-approved and finalized in ERP system 
♣ Develop and distribute production schedules to Client Service and obtain creative rotation 
♣ Obtain specs, material deadlines, examples, and any other pertinent/useful information from outside vendors/publications and share with internal team 
♣ Assemble job jacket for all traditional jobs: provide complete and any/all relevant information to Production Artist (collaborate with Production Director as needed) 
♣ Route production layouts, vendor proofs, etc. through Creative, Client Service and Production until internally approved by all team members 
♣ Traffic final files to publications and vendors for printing/production/install 
♣ Communicate any Production workload issues to Director of Operations to determine project reassignment(s) and/or resource need(s) 
♣ Estimate projects, including internal time and external resources 
♣ Maintain/organize physical and digital job jacket files 

To work with some of the most talented teammates in the advertising industry, this candidate must meet the following criteria: 
♣ 2 to 3 years of agency or similar experience 
♣ Proficient in Microsoft Office and familiar with various Project Management software systems 
♣ Attention to detail and highly organized 
♣ Proven team player and excellent communicator, both written and oral 
♣ Ability to multi-task and to work in a fast-paced, deadline-driven environment with poise and professionalism 
♣ Ability to problem solve 
♣ Takes initiative 
♣ Personable and respectful of their peers 
♣ Positive, can-do approach

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