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InDesign/Marketing Coordinator

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Our client is looking for a Marketing Coordinator with strong InDesign skills to join their team on a temp-to-hire basis. The right candidate will provide general administrative support to an office or group of sales professionals, and be responsible for preparing proposal, presentation and communication materials. Additionally, this person will coordinate the distribution of internal and external marketing information.

Create customized offering memorandums and collateral pieces
Create and produce e-marketing campaigns with targeted mailing lists
Coordinate updates of all team web pages
Internet research to support regional write-ups
Ability to manage multiple tasks and meet periodic deadlines with shifting priorities
Proof and edit proposals and collateral materials
Gathers supporting documentation to complete voucher forms and process Brokers' commission payments while abiding by company accounting policies as well as local and national laws.

Maintains brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages.

Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis and research groups to coordinate the completion and submission of financial, marketing and various client specific property data to incorporate into customized property information packages.

Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).

Coordinates complex on/offsite meetings and conferences. May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations.

Updates and maintains various information databases. Generates standard and ad hoc reports as required and assist with website updates (as needed).

May coordinate advertising schedules and placement with local centralized marketing group.

Tracks, collates and maintains inventory of marketing materials.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Proficiency in desktop publishing utilizing InDesign software
Writing and research skills
Web publishing skills with HTML software
Well-versed in CampaignLogic


Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.


Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Conducts basic financial analysis. Ability to abstract a lease.


Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.


Advanced skills with Microsoft Office Suite, internet research and web publishing skills. Ability to manipulate basic templates in Power Point and/or InDesigned preferred. Strong marketing knowledge needed.

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