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IT/Engineer Admin. Asst.

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Seeking an IT Coordinator for the CIO. This position will be responsible for handling a wide variety of executive driven tasks including but not limited to, managing their schedules, priorities, and internal/external communication.

This individual must be able to effectively communicate directly with staff, customers, vendors and executives, as well as able to operate independently with limited or no supervision while remaining flexible at all times.

The successful candidate will be a highly qualified and experienced administrative assistant who possesses excellent interpersonal skills, values attention to detail, has the ability to handle a variety of responsibilities and is of the highest personal integrity.
The office environment is fast-paced and professional, requiring quality work, flexibility and individual initiative.

Effectively manage and prioritize the Chief Technology Officer’s time, calendar, travel and deliverables.

Support the team as a key liaison for communications regarding meetings, conference calls, invitations and interviews.
Coordinate and prepare materials including reports, presentations, letters and data analysis.

Schedule and plan meetings including catering needs, room setup and troubleshooting.

Attend meetings, take and distribute minutes and follow up on action items.
Work closely with other executives and directors on issues and projects.
Plan and execute domestic and international travel requirements.
Create, route & process written and verbal correspondence while exercising a high degree of discretion and confidentiality.
Ensure urgent and priority correspondence and matters are communicated in a timely and effective manner to the CIO.
Assist with filing and organization of information.
General administrative duties.

3+ years of administrative experience, preferably in a fast paced, high growth environment
1-2 years of experience supporting an IT team (preferred)
BA/BS degree
Ability to multi-task
Ability to work independently
Excellent verbal and written communication skills
Strong interpersonal skills
Efficient organizational skills
Positive attitude
Superior time management and project management skills
Ability to handle sensitive/confidential situations or materials
Advanced knowledgeable in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Competent in using technology to improve work efficiency
Problem solving skills
Good judgment and decision making skills
Acute attention to accuracy and detail in all aspects of responsibilities
Ability to handle complex and extensive scheduling

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