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IT Project Coordinator

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Aquent's Fortune 500 retail client is looking for an IT Project Coordinator to work a 1 year contract onsite in Richfield, MN. Local Candidates Only Please.

Project Description:
Support the PCM, IT Project /Program Manager and other team members (as needed) with day-to-day project/program activities.

Key responsibilities include:

Financials Management (50%)
• Manage the program financials process including program forecasting and analysis, as well as monthly/weekly financial tracking.
• Weekly follow up with PM’s and/or team members to ensure time is entered into the correct ACE/PPM project, and escalate to Program Management when needed.
• Create weekly financial reports for Shared Services teams: utilizing pivot tables
• Consolidating and organizing resource plans within excel
• Monthly forecasting for Shared Services teams
• Shared Services estimate creation and tracking

Resource Management (15%)
• Manage program on-boarding process and controls.
• Coordinate 1st Day start info for new resources
• Order/update other hardware needs
• Update distribution lists with added/deleted resources
• Update Seating and Org Charts with added/deleted resources
• Weekly time approval
• ServiceNow ticket management and reports

Manage Project Repository via SharePoint (15%)
• Create/maintain sub-sites for assigned projects
• Organize project documents & keep up to date
• Archive outdated documents
• Manage access and permissions for assigned project sites

Project Plan Management (5%)
• Use of MS Project to update Project Plans for assigned projects, managing tasks
• Manage ACE/PPM Tasks for Project: Add new resources, allocate hours, update program milestone dates, open/close out program level tasks - milestones, new projects, etc., follow up with task owners to ensure the item is updated/completed
• Establish high level milestones for project
• Escalation of at risk tasks to program leadership

Skills Overview:
• Must have PPM knowledge/MS Project experience
• Must have strong Project Financials/Project Finance/Financial Analyst Skills, with scenario based forecasting and analysis
• 2 or more years of Project Coordinator experience
• 2 or more years of experience with MS Project, SharePoint, PowerPoint, Excel
• Knowledge of Project Development Life cycle
• IT Knowledge

Preferred requirements:
• Experience in project environment either with Agile or Waterfall methodology
• SharePoint admin experience
• 1+ Experience with Excel- Pivot tables for Financial tracking
• Exposure to/knowledge of IT Infrastructure basics is a plus
• Bachelor’s Degree in Finance or Mathematics
• Experience with accounts payable or accounts receivable

What are the technologies and the depth of the technologies that a candidate must have in order to be successful in this role?
Microsoft Office:
• Excel – Must have strong proficiency in this.
• Project
• PowerPoint
• SharePoint

What are the soft skills that you feel candidates must-have in order to be successful in this role?

• Candidate must have a strong personality, be able to take initiative and ask questions
• Strong organizational skills managing multiple task
• Great written and verbal communication skills
• Ability to work independently with little to no direction
• Culture fit is Critical
• Adaptable- fast pace environment
• Ability to change work direction easily
• Collaborative

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