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HR Coordinator

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This position is going to be a 6-month role on the HR Team! This role is highly administrative and an extensive background in high-level assisting is preferred.

We’re looking for HR Coordinator II with a strong background executive assisting with strong technical skills in Word, Excel and Powerpoint. Someone who can assist our HR leaders and executives with projects and duties as assigned.

Job Description

Perform confidential administrative duties for HR management members.
Handle a broad scope of confidential and proprietary information.
Manage routine office matters for HR management members.
Work on special projects as assigned.

RESPONSIBILITIES:
· Provides analytical and specialized administrative support to the head of HR. Performs critical and confidential administrative duties and coordinates the production of correspondence and work projects.
· Ability to create presentations using PowerPoint and/or other presentation software.
· Screens incoming calls, mail and personal visits. Evaluates the relative importance of each and handles appropriately.
· Composes letters and reports from verbal instructions or written notes/drafts and dictation.
· Schedules appointments and coordinates calendars. Keeps outlook and contact lists updated and synced with smart phone and paper calendar.
· Coordinates travel arrangements, hotel and car accommodations, and planning of itineraries.
· Attends and takes minutes for various meetings.
· Develops office procedures and filing systems as necessary.
· Maintains follow-up on action required.
· Coordinates onsite and offsite meetings (large and small) including attendees, facility, equipment needs, catering, etc. (managers meetings, etc.).
· Special projects.
· Maintains positive open lines of communication with all management, staff and other departments in order to contribute to the smooth flow of information and efficient operation of the organization.
· Performs other related duties as directed.
· Must be a highly motivated self-starter and be able to work with a minimum of supervision. Senior level proficiency with MS Office (Word, Excel, PowerPoint).
· Demonstrated record of strong interpersonal skills and the ability to establish and maintain excellent working relationship with all internal contacts/co-workers.
· Possess strong problem solving skills and independent judgment.
· Have a demonstrated history of excellent organizational skills, ability to maintain confidentiality, ability to prioritize many tasks and complete tasks with accuracy and efficiency.

REQUIREMENTS:
· Must have a minimum of seven years of work experience providing senior level administrative support in progressively responsible positions.
· High School or equivalent degree.
· Senior level proficiency with MS Office (Word, Excel, PowerPoint).

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