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Executive Assistant/PM

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In this assignment with Aquent's client, you will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing email correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Executive Assistant Duties and Responsibilities:
- Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
- Plans/organizes and implements events such as meetings, business luncheons, or client dinners
- Manages executive calendar/schedule and acts as liaison for executive team
- Handles confidential information; organizes and maintains files
- Coordinates lunch orders and pickup
- May help plan company events, meetings, and employee team building activities or special projects.

Executive Assistant Skills:
- Comfortable in a fast-paced environment with multiple tasks and projects at hand
- Able to organize and manage large amounts of files, tasks, schedules, and information
- Self-directed and able to work without supervision
- Energetic and eager to tackle new projects and ideas
- Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed

Executive Assistant Requirements and Qualifications:
- Bachelor’s degree in business administration or related field preferred
- Three to five years’ prior experience in mid- to senior-level administration, business, management, or related field
- IAAP Certified Administrative Professional (CAP) or professional certification in office management preferred
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.
- Excellent written and verbal communication skills
- Able to concentrate on multiple problems/tasks at once
- Excellent time management and prioritization skills
- Valid driver’s license and safe driving record preferred

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