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Executive Assistant (Digital Media Group)

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Our client, a big sports and media company, is looking for an Executive Assistant to join their Digital Media Group. This is an on-site, 1-year contract role. 

Summary/Objective:

Assist team of six Digital Media Vice Presidents with all aspects of time management and administrative support. The successful candidate works well under pressure, adapts easily to shifting priorities, maintains confidentiality, has excellent follow-through and is a proactive problem solver.

Essential Functions:

Responsibilities include, but are not limited to, the following:

  • Manage the day-to-day calendar and schedule meetings including booking locations and coordinating A/V and catering needs
  • Proactively manage scheduling conflicts; work with executives to identify highest priority items/meetings
  • Coordinate all travel arrangements, including car transportation, hotel accommodations and airfare; coordinate out of town office/workspace for executives when traveling
  • Ensure executives have agendas, materials and documents in advance of meetings; assist with creating presentation materials as needed
  • Coordinate department events including set-up, clean up and procuring food and supplies

Required Education and Experience:

  • Strong attention to detail with high level of accuracy
  • Superior time management skills
  • Ability to multi-task and prioritize
  • Excellent verbal and communication skills
  • Computer proficient in all MS Office platforms
  • Ability to interact with internal and external individuals at all levels in a professional manner
  • Minimum 3+ years’ experience supporting senior level executives
  • Must be able to work overtime as needed
  • No Travel Required

Preferred Education and Experience:

Bachelor degree and minimum 3+ years’ experience supporting a team of senior level executives

Expected Hours of Work:

50 hours / week (overtime eligible)

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