Executive Assistant

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Our Fortune 500 Pharmaceutical client is looking for a Executive Assistant to join their team. If you are interested in this opportunity, please read below and then APPLY today!

Position Description and Responsibilities:
Strong inter-personal skills. This position will be inter-facing with many people internally and externally and at various levels. Should be personable, pleasant, energetic and a good communicator.
-Strong typing skills, particularly Powerpoint, and Word
-Knowledge of the computer billing systems within BMS. Requires a high volume of work on SAP, SRM, Onyx, etc. May be asked to process invoices or check requests for advertising activity between BMS and our agencies. Should be comfortable working on these systems.
-Must work with a sense of urgency to meet the needs of managers and internal clients.
-Travel and Expense reports within Concur system as needed throughout the month
-Assist with travel arrangements for the group
-Strong organizational skills. Filing is critical for pricing, authorization documents between BMS and advertising agencies
-Must also carefully file media planning documents for the department as revisions are made
-Keep calendars of managers (requires a lot of meeting set-up/coordination for the group) with numerous outside media vendors as well as internal clients. Requires patience and firmness in dealing with persistent sales people.
-Opens and distributes mail to manager
-Strong oral and written skills
-Can work independently without a lot of supervision
-Can Multi-task effectively (will work with teams from 2 busy departments)
-Must be flexible to accommodate changing work priorities
-Position may require work after hours on a very occasional basis. Should be able to do that with reasonable notice.
-A bachelors or associates degree preferred. Willingness to learn and be an active part of a dynamic team is essential.