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Executive Assistant

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We're looking for an experienced Executive Assistant for a small start up within a Large Fortune 500 company in Bellevue, WA.

Must have experience supporting executive/sr level leaders, including calendar management, travel arrangement, processing expense reports, POs, invoices, budget/spent management, and general clerical duties.
Looking for at least +3 years of experience as an administrative assistant or executive assistant.
Must be fully proficient with Microsoft Office Suite, including Excel, Powerpoint, Word, and Outlook.

General Responsibilities:
Provide administrative support to executive officer(s).
Make contacts of sensitive nature inside and outside of the company.
Will be required to manage calendar(s); handle phone calls; coordinate travel; process expense reports, invoices and POs; assist S/VP with tracking spend and budget management; headcount tracking and organization chart upkeep; space management, office moves, may supervise other administrative staff; provide/create reports and presentations; special projects as requested and other administrative tasks as needed.
Manages both simple and complex calendars.
Arranges group or team meetings, may take minutes in meetings, and organize on and offsite group events and meetings.
Responsible for planning, budget, and logistics simple and complex meetings.
Research and create simple and sometimes complex presentations.
Responsible for space management and office move coordination.
Arrange simple and complex travel arrangements and process expense reports.
Compile and maintain budget information, process invoices, create requisitions, and may manage department budget.
Create simple and sometimes advanced correspondence, including complex and sensitive emails, letters, memos and reports, and may occasionally write key communication pieces for executives.
May have high level of contacts of sensitive nature inside and/or outside the company.


Qualifications:
•Experience supporting senior level executives.
•College degree in business preferred or applicable work experience.
•Advanced skills in MS Office, with specific experience using MS Outlook, PowerPoint, Word, and Excel.
•Excellent written and verbal communication skills.
•Strong problem-solving skills.
•Must have demonstrated a high level of professionalism and discretion in handling confidential information.
•Demonstrated ability to work well under pressure and within deadlines.
•Demonstrated organizational skills & ability to multi-task in a fast-paced environment with competing priorities.
•Experience managing a complex global travel schedule.
•Candidate should be a self-starter with demonstrated strengths managing multiple projects simultaneously.
•Enthusiasm in the face of challenges and a knack for improvisation!

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