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Executive Assistant

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My client is a top 100 Company to work for, and they are looking for an Executive Assistant to join the team to work with the VP, Director and Team. The role is currently set as a fixed term contract till the end of July, paying up to £45 000/annum pro rata. 

We are seeking an Executive Assistant to support our EMEA VP and a Director. The ideal candidate will possess extreme attention to detail as well as the ability to multi-task, juggle changing priorities and work independently. In addition, assist direct staff and others in the department as needed. 

The role’s key tasks are: 
- Diary management: maintains executive's appointment schedule by planning and scheduling meetings, conferences and video conferences 
- Prepare meeting agendas and take minutes/actions during meetings 
- Arrange corporate travel including flights, transportation and lodgings and prepare itineraries and agendas 
- Organise key internal events 
- Submit expenses on a monthly basis 
- Solve simple IT problems and contact the IT department when necessary 
- Maintain a strong working relationship with on-site and global EAs 
- Collate the bi-weekly company update event deck 

Other Responsibilities involve: 
- Assist senior leaders and others in the department on an ad hoc basis 
- Compliant with all policies, procedures, legal and regulatory requirements 
- Occasionally requesting Requisitions/POs 
- Support VPs and senior visitors from other company locations 
- On-boarding new staff members that will report to his/her line manager 

Skills 
- Extensive experience in a similar role supporting an EMEA leader within an international, fast paced and dynamic environment 
- Evidence of cross regional collaboration and stakeholder relationships 
- A naturally collaborative team player that is proactive and solution minded 
- Positive, enthusiastic and empowered mind set with a “can do attitude” 
- Remains calm under pressure with strong executive presence 
- Excellent communication skills, both written and verbal 
- Excellent planning and organisational capabilities with a keen eye for detail 
- Ability to work autonomously, take initiative and follow through

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