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Executive Assistant

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Large Media and Entertainment client is looking for a temporary Executive Assistant to join their team. The Executive Assistant will provide day-to-day administrative support to multiple Directors. This is a busy team environment with heavy calendar and T&E support for Director level individuals, as well as general support for the project team at large. 

Responsibilities: 

  • Schedules meetings, distributes mail, fills catering requests, orders department supplies, takes meeting notes, logs, and fills out forms. 
  • Manages expense reports, process timesheets. 
  • Acts as backup for senior management’s secretarial functions. 
  • Manages calendars, screens calls, makes travel arrangements domestic & international, sets up & maintains department filing system, completes & tracks expense reports and purchase requisitions. 
  • Coordinates & prepares office space for new employees. 
  • Maintains confidentiality of highly sensitive information.
  • Answers department specific questions over telephone and redirects calls. 
  • Review decks and proofread for spelling accuracy. 
  • Acts as liaison for managers in department or division.
  • Compiles information for department manuals.
  • Monitors department reports for accuracy. 
  • Answers or directs complex questions in management’s absence. 
  • Must be task-oriented with an excellent sense of priority, highly organized and capable of handling a number of sensitive and important issues simultaneously.
  • Performs other duties as assigned. 

 

Qualifications: 

  • Minimum 3 years experience in an administrative support role. 
  • Working knowledge of operating office equipment.
  • Ability to proactively manage calendar tracking.
  • Knowledge of letter and report formatting. 
  • Strong experience in managing expense reports both domestic & international. 
  • Ability to interface with all levels of the organization.
  • Proven ability to multi-task. 
  • Extensive knowledge of Software packages including: 
    • Word 
    • Excel 
    • Outlook 
    • PowerPoint 
    • SAP 
  • Very good vocabulary skills 
  • Very good english skills 
  • Very good math Skills 
  • Very good attention to detail. 


Education: Some College preferred.

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