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Executive Assistant - Corporate Enterprise Data Warehouse & IT Group

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Seeking a multi-faceted professional to assist the Corporate IT/Enterprise division for our Fortune 1000 Travel Client!

General Responsibilities:

Provide administrative support to executive officer(s). Make contacts of sensitive nature inside and outside of the company. Will be required to manage calendar(s); handle phone calls; coordinate travel; process expense reports, invoices and POs; assist VP with tracking spend and budget management; headcount tracking and organization chart upkeep; space management, office moves, may supervise other administrative staff; provide/create reports and presentations; special projects as requested and other administrative tasks as needed. Manages both simple and complex calendars. Arranges group or team meetings, may take minutes in meetings, and organize on and offsite group events and meetings. Responsible for planning, budget, and logistics simple and complex meetings. Research and create simple and sometimes complex presentations. Responsible for space management and office move coordination. Arrange simple and complex travel arrangements and process expense reports. Compile and maintain budget information, process invoices, create requisitions, and may manage department budget. Create simple and sometimes advanced correspondence, including complex and sensitive emails, letters, memos and reports, and may occasionally write key communication pieces for executives. May have high level of contacts of sensitive nature inside and/or outside the company.

We are is seeking an exceptionally bright, self-motivated and project focused individual to support the Corporate IT and Enterprise Data Warehouse teams located in Bellevue, Washington. This exciting role requires excellent attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to proactively jump in and take on tasks. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior level executives both inside and outside of the company is critical, as is a good sense of humor. The successful candidate will possess the ability to complete complex tasks and projects quickly, react with appropriate urgency to situations that require a quick turnaround, and take effective action without requiring specific direction or having to know the total picture. Experience working with distributed teams, international time zones, and varying cultures is a plus. Responsibilities for this position include the ability to partner with the executive team and other executive assistants within Global Technology to create a seamless support environment, to think and plan ahead, to handle multiple concurrent responsibilities appropriately, and manage time effectively. Other key responsibilities include: Working with other business leaders and assistants throughout the team and across the company. Track and help drive completion of key deliverables and follow up on outstanding items. Management of complex calendar and scheduling requirements. Fill in for other executive assistants when coverage is needed. Heavy international travel coordination and expense reconciliation. Assist with ordering of office supplies and catering. Assist with the organization of monthly team meetings and conferences. Prepare documents, reports and other materials for staff and business meetings. Will attend staff meetings; take and distribute minutes, follow up on action items. Maintains and analyzes files and records which often contain information of a confidential nature.

Basic Qualifications:

Minimum of 5 years of experience as an executive assistant, supporting executives and teams in a fast-paced and dynamic environment.
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Visio and SharePoint

Preferred Qualifications

Detailed planning, time management and organizational skills Exceptional written, verbal, and interpersonal communication skills Team and Customer Service orientation: ability to work cooperatively to achieve objectives
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
Grace under pressure, and the ability to switch gears at a moment’s notice
Positive, proactive and able to have fun at work and help others do the same
Associate’s or Bachelor’s degree preferred

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