These job descriptions are examples. Looking for work?

Find JobsFind Jobs

Executive Administrative Assistant

0 people like this description

Our client is looking for an experienced and confident Business Administrator to provide support within the Operations team.

Qualified candidates will have ability to adapt to daily challenges and rapid changes. This position requires strong interpersonal skills, excellent organization, and the ability to maintain confidentiality, set priorities and handle multiple tasks simultaneously. The ideal candidate must have strong customer service skills, be able to self-direct and work autonomously in an ever changing environment with a positive attitude.

Key responsibilities include, but are not limited to:
- Manage complex calendar; ability to prioritize calendar based on business need is essential
- Maternity leave coverage for Executive Assistant (March – August)
- Domestic and International travel booking for General Manager and Director level employees
- Plan & coordinate team rhythm of the business in line with divisional meetings
- Assist employees with purchase order requests
- Collaborate with other HR Administrative Assistants
- Manage logistics and agendas for meetings
- New Hire Onboarding
- Coordinate small and large scale morale events while staying within the allocated budget
- Manage team space needs in coordination with Executive Assistant
- SharePoint Access management
- Team distribution list management
- Budget management in partnership with Business Manager and Finance contacts

Qualifications include:
3+ years Business Administrator experience in a fast paced environment
Knowledge of the corporate organization & culture and ability to navigate it successfully
Complex calendaring experience
Strong verbal and written communication skills
Detail-oriented w/strong problem-solving and troubleshooting skills
Strong cross-team collaboration & organizational skills
Ability to be flexible and work quickly and efficiently in a fast-paced environment
Ability to react with appropriate urgency to situations and requests
Must be able to maintain confidentiality and use discretion and judgment at all times
Exercise sound judgment, tact, diplomacy, integrity and professionalism in all communications
Preferred Proficiency in: Outlook, Excel, Word, SharePoint and other internal tools.

These job descriptions are examples. Looking for work?

Find JobsFind Jobs