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Executive Admin

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Large Media and Entertainment company in Chelsea neighborhood is looking for an Executive Assistant to join their team. This is a 6-month contract opening with the possibility of extension.

Duties Include:
-Provides administrative support to executive-level individuals.
-Responsibilities may include screening calls, scheduling, making travel and meeting arrangements, typing correspondence, preparing reports and financial data, training and supervising other support staff and managing confidential information in a professional manner.
-Prepares reports as needed. Schedule and coordinates all required resources for meetings. Handles additional administrative tasks as necessary.
-Must be able to interface well with all departments of the company and to represent the executive officer in a highly professional manner.
-Strong communication skills and multi-tasking capabilities are essential.
-Must have high level of interpersonal skills to handle sensitive and confidential situations.
-Position continually requires demonstrated poise, tact and diplomacy.
-Maintain executives' schedule by planning and scheduling meetings.
-Plan and schedule executives' travel.
-Coordinate distributed cross-team activities.
-Track assignments, collect status, aggregate and summarize results.
-Assist executives with email correspondence.
-Review and research inbound emails, route to the appropriate individuals for resolution.
-Assist executives with phone calls. Accept and screen inbound calls. Route calls to appropriate individuals. Track calls that executives need to return.
-Assist with onboarding of new employees in executives' departments.
-Plan departmental events, such as off-site meetings and celebrations.
-Work with event facilities staff to define requirements.
-Review quotes.
-Assist executives with reviewing requests for approvals, following up to get necessary supporting information as needed.
-Assist executives with research, locating needed information and summarizing results.

Key Skills:
-Verbal Communication
-Written Communication
-Time Management
-Microsoft Office
-Google GSuite
-Organizing Information
-Presenting Infomation
-Scheduling
-Travel Planning

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