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Events Support Coordinator (Jr)

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Events Administrative & Coordinator Position:

• Input application information online into the EOY database.

• Create, print and send the judges binder with all nominees to the
regional judging panel.

• Schedule and coordinate on-site interviews with all potential
finalists Each interview consists of the EOY nominee, lead, sponsors
(regional and national) and the client scribe (send high volume of emails
each week to successfully coordinate multiple schedules. Each EOY program
requires approximately 45 on-site interviews in April).

• Save and track documents such as applications, photos, interview forms,
executive summaries, and other documents pertaining to the nominee
throughout the program.

• Coordinate all details and documents for the judges meeting, such as
assigning suggested categories, print and compile semifinalist binders.

• Maintain numerous excel spreadsheets to track targeting, interview schedules, etc...

• Work with National to ensure regional documents and database information are updated.

• Submit award winner documents to National.

• Compile and send all invitation documents for the awards gala.

• Maintain the EOY database throughout the entire EOY program for both programs.

Customer Relations:

• Coordinate sponsor calls and maintain positive relationships with sponsors.

• Call potential nominees to apply for EOY.

• Respond to questions that nominees have about the program and application.

• Inform nominees of their status and next steps to nominee/semifinalist/finalist/award
recipient throughout the program.

• Work cross-functionally with multiple departments.


• Work with partners and ensure their involvement participating in the
program.

• Ensure all applicants have a positive experience, ensuring all questions
are answered in a timely manner and addressing concerns promptly and professionally.

• Sell tables to the finalists and any other interested attendee.

Event Planning/Assistance:

• Interact with Semifinalists and Finalists during the Receptions.

• Interact face to face with Entrepreneurs and their colleagues in the
program, maintaining. a professional demeanor.

• Coordinate schedules and communicate with category presenters for the gala.

• Set up table settings, registration, assist in the gala run-through and all
set up details prior to the event.

• Provide feedback for menu and wine selections.

Writing/Creative

• Work cross-functionally with CSG to ensure proper materials are
c•mpiled and printed.

• Update and edit press releases.

• Assist in the creation of and edit the script for the gala.

• Edit gala programs and multiple collateral throughout the EOY program
• Edit, spell check and confirm names, titles and company names for all public
and program documents and correspondence.

• Edit finalist summaries before they are published by the media sponsor.

• Edit internal regional newsletters prior to print.

• View all the filmed video vignettes and provide feedback to the production company.

Requirements:

• Business Major, in junior year or above.

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