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Events Specialist/ Event Coordinator

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Aquent is actively seeking an experience Events candidate for a fantastic opportunity! The Event Specialist plans and executes corporate events and programs focused on brand immersion, education and guest experience.

SPECIFIC RESPONSIBILITIES
1. Plan & coordinate events supporting marketing and sales campaigns, programs and conferences spanning multiple days and special events such as tradeshows receptions, new product lauches, showroom openings and private parties.
2. Conduct research and create proposals detailing suggested venues, entertainment, catering, branding and décor, audio/visual, gifts, scheduling and invitations.
3. Provide tiered budget recommendations based on attendee levels and amenities selected.
4. Manage execution to a budget while maintaining brand presence.
5. Provide support in managing invitation list, RSVPs, guest communication, event registration and special guest requirements.
6. Track event statistics to reference when providing recommendations and predicting attendance and expenses.
7. Coordinate display needs with exhibits associates.
8. Identify cross-branding opportunities and implement as appropriate.
9. For multi-day programs, with input from client and managing to provided budget, manage provided itinterary, suggest breakout activities, venues, guest accommodations, transportation and overall guest experience.
10. Recommend and coordinate plumbing and other product changeouts, as necessary, at selected venues.
11. Accommodate special needs and requests of corporate executives.
12. Conduct executive-level presentations to attain approval of event details as required.
13. Travel as necessary for event planning and execution.
14. Create branded specialty products for use at events and maintain inventory of these and other event properties.
15. Manage logistics related to transport of event materials, installation and dismantle.

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