We are looking for an experienced Event Producer to join our client's internal Creative Services team to produce small to large scale events. In this role, the Event Producer will be coordinating several client events and various internal conferences from 20 to 400+ attendees, managing and executing all phases of the planning process. This role is the liaison between internal teams, vendors, technicians and clients to ensure successful production of events that meet business objectives. The ideal candidate has proven ability to work in a fast-paced environment, manage multiple projects simultaneously, possess exceptional client communication skills, and enjoy event production, execution, and logistics.Develop, manage, monitor, and maintain project scope, timeline, budget, process, resources and overall quality of deliverables.
Prepare written briefs for internal team members and external clients
Participate in ideation, collaborating with creative and technical directors assigned to the event
Determine technical requirements and equipment needed to provide outstanding customer experience
Perform site visits and attend meetings in person and via phone as needed (Travel 15-25%)
Participate in site inspections, attend show rehearsals, and resolve issues prior to event start to ensure show runs smoothly
Oversee all onsite details including set up, vendor coordination, tear down, and general troubleshooting throughout the event
After event, debrief and apply feedback to help ensure continuous improvement
Regular reporting of event status to department and larger team, evaluation of event successes, and identification of areas for improvement.
Key Skills Required
Ability to manage multiple projects simultaneously
Ability to effectively and professionally present information and respond to questions from various groups of customers with knowledge, respect, and a solutions-oriented approach
Assertively make decisions, direct others and implement projects with little to no supervision
Superior organizational skills with special attention to detail, time management, project management and budget
Excellent interpersonal skills both in person and by phone, with high professionalism.
Excellent communication skills, including writing, proof reading skills, and speaking.
Team play and self-starter with excellent communication skills, and the ability to build positive relationships with peers, vendors, clients, leadership and executives
Ability to accomplish projects with little supervision.
Fantastic customer service ethic and high expectations for quality.