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Events Coordinator

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Experienced Event and Tradeshow Manager

Wanted: creative problem solver with 3 or more years of experience planning events and tradeshows. Must
love to collaborate but also be disciplined enough to work independently. Multi-tasking is a must-have and
flexibility abounds.

Like big corporate America? We like you, too. We are less bureaucracy, more big-
thinking. We love to work strategically with our internal partners to make our Fortune 500 Company shine.
The ideal candidate for this role will be a confident, experienced, take-charge professional with ability to
manage relationships, vendors, logistics, financial and administrative tasks. The ability to travel (30-40%) is
required and the candidate must be willing to work occasional evenings and weekends as needed during
heavy planning periods.

Job functions

 Negotiate hotel and tradeshow contracts, arrange food and beverage, audio visual, equipment and
signage, order tradeshow services

 Conduct research on event sites, potential tradeshows, giveaways, etc.

 Create and revise room layouts or tradeshow floor plans

 Work with vendors, secure estimates, and finalize billing at close of show or event

 Propose new ideas to improve the event planning and implementation process

 Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc. 

 Prepare event and tradeshow estimates, track expenses and prepare actuals at completion

 Schedule events on the appropriate calendars and internal systems

 Create registration sites using SharePoint or Certain Registration 

Qualifications 

 Bachelor’s degree preferred; CMP or CTSM strongly preferred. 

 Excellent communication skills, including writing, proofreading skills, and speaking 

 Ability to manage multiple projects at once with excellent organization skills and little supervision

 Excellent interpersonal and customer service skills while demonstrating professionalism 

 Proficient using the web to conduct research, as well as with the latest versions of Microsoft
Outlook, Word, Excel, PowerPoint. Experience with SharePoint and Certain Registration software
is a plus.

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