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Event Space Coordinator

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Aquent's Fortune 500 retail client is looking for an Event Space Coordinator available immediately to work a 1 year contract onsite in Plano, TX.

The ideal candidate is a multi-tasker with event coordinating experience and experience with space management databases.

Job Duties:

  • Primary contact/liaison for standard meeting bookings, intaking requests and provide confirmation and solutions for meeting space management.
  • Scheduling of all internal meeting space while keeping in mind labor savings - strategically blocking meeting space to maximize repeat sets and audio visual to save the team on labor resources.
  • Adds meeting setup detail to space management system to communicate to CBRE setup requirements for assigned meeting demographic.
  • Conducts weekly operations meeting with CBRE, AHI, Sodexo, and A/V Teams.
  • Assist with administrative duties as assigned by manager
  • Ensure that departmental supplies are kept up to par levels
  • Creation of meeting room diagram in meeting matrix/cad.
  • Submit RFP requests to CVB's, request collateral from hotels/event venues as requested, schedule site visits, tasting on behalf of the DCE/managers.
  • Responsible for the organization and upkeep of Events Storage Space.

  • Knowledge of Microsoft Office Suite with intermediate knowledge of Microsoft Excel
  • Familiar with space management database computer systems (Delphi, Daylight, CI/TY, Asure Scheduler, etc)
  • Excellent follow up and follow through skills
  • Ability to type, answer phones, provide excellent customer service and keep a positive attitude under stressful conditions and situations
  • Ability to stand or sit for long periods of time
  • Ability to lift 10lbs
  • Ability to multitask in high volume environment without error
  • Ability to work independently with minimal direction and problem solve but also know when to ask for

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