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Event Planner

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As an Event Planner, you will own the logistics that ensure success of this top tech company's events and meetings. You will manage Client Expectations and ensure High Quality Events.
You will be the point of contact/escalation for event issues. This role requires diligence, in-depth accuracy, fantastic interpersonal skills and passion for live events.

Main daily responsibilities:
-Full event management and production including all aspects of event logistics from development of content, AV production, catering, security, transportation, budget management, venue management, attendee generation & registration management, and other event-related marketing responsibilities.
-Interact with and manage multiple vendors, partners, company executives and a wide range of functional groups within company.

Additional responsibilities include:
-Project manage events, both in pre-production and post-event follow-up, following team best practices and offering innovations to those practices.
-Communicate event specifications to the internal crew and internal/external partner teams, with a focus on managing information flow; during and after events, and serve as an escalation point during events.
-Build relationships with internal team members and a wide range of stakeholders to manage expectations and ensure high-quality events.
-Process requests for guest invitation list, invite design & decorations, client communication, resource scheduling, cross team collaboration and metrics compilation, diligently using Google calendar, spreadsheets, documents and other tools.
-Assist with team logistics, and project management efforts.
-Engage appropriate services for the events, either scheduling internal resources or outsourcing as needed. Post event reporting as requested.

Minimum Qualifications:
BA/BS degree or equivalent practical experience.
At least 4 - 6 years of relevant experience in full event planning.
At least 2+ years working with eventbrite and or event farm software.
At least 2+ years of experience managing all aspects of a guest list for events ranging from 60 - 600+
Ability and willingness to work flexible hours.

Preferred Qualifications:
A high degree of professionalism and discretion, with the ability to maintain complete confidentiality of extremely sensitive, proprietary information
High attention to detail with diligent work ethic.
A self-starter who thrives in a fast-paced, dynamic environment, with an ability to think, plan and execute resourcefully on multiple, simultaneous projects under tight deadlines
Able to work collaboratively, both as part of a team and independently.
Ability to properly prioritize requests.
Strong written and interpersonal skills with tact in highly visible, stressful situations.

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