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Event Marketing Coordinator

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WHO WE ARE:

We are a team of producers, strategists, storytellers, and marketers focused on creating engaging and innovative experiences. As our team and scope grows, we are looking for a strong solution-oriented coordinator with a can-do attitude and event operations experience to help set us up for continued success. This support role is crucial in ensuring events and experiences continue to thrive and drive impact. The Global Event Marketing Team works cross-functionally with various internal teams to meet overarching business objectives. You must have integrity and no ego.

WHAT YOU’LL DO:

The Coordinator will support the Global Event Marketing team with department projects and specific event related tasks as needed. This person will be a critical partner managing several important business functions and ensuring key presentation tools, team accounts, and subscriptions and ensuring all equipment is maintained. Some travel will be expected.

●      Support the Event Marketing and Culture & Experience teams with logistics

●      Handle RSVP management

●      Route and manage vendor contracts and invoices

●      Help manage and organize team closets

●      Manage calendaring for events, speakers, and presenters

●      Pack, ship, and track event materials/supplies to/from events

●      Work with the team to ensure procedures for day-to-day business operations are followed

●      Coordinate assigned events (type of events will depend on skill level), from conception to budget reconciliation to ROI tracking

●      Keep our internal event-marketing vendor/resource database up-to-date

●      Work in a fast-paced environment and support multiple projects with competing priorities

●      Be an active and contributing member in our team’s creative think tank.

WHO YOU ARE:

●      A passionate and positive team player

●      Has no ego

●      Possess knowledge of event operations

●      An effective executor, who takes direction well and is able to maintain and manage timelines

●      You communicate effectively; you are a good listener, give/take clear direction verbally and have strong writing skills

●      Eager to support others and collaborate, but can work independently

●      Solve unforeseen situations as they arise in a calm manner

●      Be a fast-learner, who can quickly adapt to new tools and technologies

●      Has an interest or passion for event marketing and strategy

●      Is creative; detail-oriented; and has excellent time management skills

●      Able to quickly and easily adapt to changing environments and priorities

REQUIREMENTS:

●      2-3 years of related experience and/or event industry experience

●      Understanding of Google Suite for Business including use of Google Drive (documents, spreadsheets, etc.)

●      Mac and Keynote proficient; Microsoft Office suite as well

●      Illustrator and Photoshop desired but not required

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