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Event Coordinator

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Aquent’s large D.C. association client is seeking an experienced Junior Events Specialist for a long-term contract. The Junior Events Specialist will be responsible for working with the Sr. Manager and Project Manager in Event Services and have responsibility for researching, reviewing, coordinating events, as well as components of a multitude of local and national events.

The Junior Events Specialist also will:

• Serve as responsible person for booking, creating, producing and fully staffing meetings and events created in conjunction with the client’s events and programs
• Serve as lead partner with department management for event housing and registration and must have ability and confidence in working with technical aspects or housing/registration process and implementation
• Maintain relationships with regard to functions and live experiences for client events that may be critical to the success of any event: this includes internal departments such as, Office Services, Security, Broadcast, Catering, Technology/IT, Event Services and external venues such as area hotels and event venues as well as any others that may be pertinent
• Serve has producer of the scheduled events and provide on-site expertise in supporting or managing the event presentations for the client.
• Ensure that all systems and services offered in the designated event areas are in fully functional order and that any repairs, replacements or maintenance issues are handled in a timely fashion so as not to disrupt the scheduled events.
• Maintain and publish an accurate and timely calendar of events including all pertinent information pertaining to each entry
• Operate with a high degree of autonomy and engage in personal interactions, meetings, ad hoc strategic sessions and event participation with members, staff, affiliates, external vendors and suppliers and serves as the client engagement manager for assigned events

• Working collaboratively with departments across the Association as well as with external partners, the incumbent will contribute to the due diligence process of securing vendor and supplier contracts and services financially favorable to client

Requirements:
• College degree preferred with extensive experience in the creating, scheduling, staffing and management of events and/or corporate functions
• 2-4 years experience in range of event disciplines expected with special emphasis on successful creation of live events in various venues
• Demonstrated interpersonal, business and organizational skills that are consistently sound even under extreme conditions or situations is a requirement
• Experience with programs and events involving governmental, theatrical, entertainment, sports, broadcast, literary and military figures highly valued
• Experience working with outside vendors on complicated programs and unusual circumstances highly valued
• Ability to work effectively, patiently and firmly with people is required
• Excellent communication and interpersonal relationship skills with emphasis on listening, rapid processing of information and decisive communication are required.
• Computer skills (Windows, Excel, Word, PowerPoint, Adobe, etceteras) required
• Existing or readily acquired knowledge and expertise in the operation of the presentation, environmental and physical equipment installed or utilized in AARP events is highly valued.
• Move quickly, make informed decisions with clarity and operate within the processes and guidelines established by the client
• Ability to manage external relationships where conflicting agendas, expectations or timetables might need negotiation to ensure event success

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