Editorial Assistant (Web)

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Our client, a major educational company, is looking for an editorial assistant.
The editorial assistant is responsible for the timely and accurate fulfillment of assigned requests described below.
Responsibilities include editorial and production tasks. The editorial assistant actively collaborates with AP Insight team members to ensure the production of a quality online program for AP teachers. This person works under the supervision of the following positions in AP Insight Professional Development: Senior Director and Production Manager.

1. Production (Under direction of Production Manager)
• Perform content entry (for online pages) and content upload (of instructional resources) to AP Insight website
• Perform content entry for all assets delivered via the assessment platform
• Perform data entry as required to update resource monitoring, metadata, permissions, and other project management documents
• Prepare, package and ship materials for face-to-face and virtual trainings
• As assigned, place incoming files and folders from writers and content experts in appropriate locations on internal drive
• Be aware of “moving parts” – pay close attention to schedule and when deliverables are due internally and externally
• Attend team meetings to understand ongoing and/or new priorities

2. Editorial
• Create documents according to predetermined templates; pay careful attention to style and format
• Proofread instructional resources and screens; locate and correct inconsistencies across the program
• Make suggestions as to style and format of instructional resources
• Assist with UAT (pre-release error detection on AP Insight website)
• Support PD team by refining metadata (searchable) tags on website


• Must be:
o Well-versed in editorial work with experience or strong education in the following:
- English literature and/or Language Arts
- Exceptional reading and writing skills
- Prefer familiarity with style guides and/or Chicago Manual of Style
- Proofreading and/or copyediting – ability to locate inconsistencies across documents in format and style – “eagle-eye'' for looking at details
- Familiarity with educational publishing environment (print and/or online)
o Interested in working for a mission-oriented, not-for-profit organization dedicated to improving education
- Prefer someone with exposure to educational environment
- Prefer someone with a background doing research on the web
o Superior in professional attitude – a self-starter who does not need to be monitored; a good communicator
- Organized and focused; prompt
- Eager to show commitment to working diligently, staying on task and supporting the team’s mission
- Able to deal with a heavy workload - set priorities, multitask, and track work efficiently; solve problems and make decisions quickly and effectively
- Able to be flexible and cope with a changing task environment that reflects the development of a new program
- Able to alert managers to important new tasks or priorities; raise issues for discussion as challenges or problems arise
- Able and eager to work independently and as part of a team
o Current in knowledge of standard office skills
- Proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook)
- Exceptional ability to communicate verbally and in writing
- Able to track multiple documents, communications, files and folders and inform others about their location