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Digital Project Manager Coordinator (Brand Creative)

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PROJECT COORDINATOR, BRAND CREATIVE – Digital


DESCRIPTION:



The Project Coordinator of Digital, Print and Merchandise serve as a liaison between the Brand Creative department and its internal clients. The Project Coordinator’s key responsibilities include assisting the Project Managers, internal and external vendor relations, managing budgets and schedules for digital development.


RESPONSIBILITIES:



• Assist Project Managers on larger campaign initiatives as assigned.

• For assigned projects; review project goals, budget and timelines with client when job is submitted.

• Work with clients on developing the most appropriate and cost effective materials to meet their objectives.

• Oversee project development with creative staff and external vendors to ensure work is aligned with client objectives, timelines and budgets

• Work with outside media buying agency, marketing team and partner sites to ascertain all elements required on the closing date calendar (CDC) for digital banner campaigns.

• Interpret the CDC into a manageable and relevant flow chart; provide samples and specs to creative team so they can execute the design of digital units.

• Manage the delivery and approval of all art files for assigned print and digital campaigns.

• Manage relationships and schedules with all vendors including developers, print and fulfillment houses to ensure successful project completion.

• Prepare written communications including purchase orders, budget estimates, production schedules and status reports.

• Source new vendors as needed. Work with Project Manager to determine best rates based on budget and schedule parameters.

• Create project estimates and update budget sheets weekly. Create and confirm PO’s and approve invoices and timesheets as needed. Pull cost reports to confirm expenses are actualized and follow up on discrepancies in a timely manner.

• Troubleshoot situations that occur during project development and production.

• Route creative to internal staff, department heads, clients and legal/standards for approval and feedback.

• Inspect and review projects during all phases of production to guarantee the quality of final products adhere to network standards.



BASIC QUALIFICATIONS

Bachelors Degree and one to two years account executive/administrative and/or project management experience. Experience with digital campaigns a must.



ADDITIONAL QUALIFICATIONS



We are looking for a self-starter who is highly organized, able to take direction, and a quick learner that can learn and adapt to new systems. Must have the ability to work well under pressure and handle numerous projects simultaneously. Must also be able to work independently. Must be detail-oriented and have strong communication and interpersonal skills as well as digital literacy. Proficiency in Microsoft Word and Excel required.

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