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Designer/Proposal Manager – Perm

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Role Responsibility

We are looking for Proposal Managers to support the sales teams deliver further business growth. Using Adobe InDesign software you will be assisting the sales/operations teams to:

• Complete PQQs

• Create bid response matrix and manage timelines

• Create, populate, edit and proofread compliant, persuasive, winning bid responses

• Submit final documents ensuring print and courier schedules are adhered to

• Create presentation and mood board material

Key Responsibilities

• Creative design input to the final bid documentation, including designing folders and tabs if required

• Working with the bid team, bid writers and salespersons to manage and prepare tender response documents and accompanying presentations

• Providing ad-hoc support to the sales and retention team, including summarising the requirements of the ITT, managing response portals, designing and publishing presentations, booklets and brochures

• Responsibility for boiler plate tender responses, including helping to maintain a database of company information and liaise with experts in other departments to update the information as necessary

• Liaise with external designers in relation to folder bespoke requirements ensuring that budget

• Controls and processes are adhered to

• Edit and proof read responses; and

• Submit the final document to ensure that print and courier schedules are adhered

• Create presentation and mood board material

The Ideal Candidate

• Adobe InDesign, Adobe Suite CS6 to Intermediate Level, Photoshop using iMac

• Advanced Word (with ability to use styles, columns, insert pictures from file)

• Advanced PowerPoint (working with slide masters and creating a PowerPoint presentation from scratch)

• Knowledge of Excel (for basic formatting of spread sheets)

• Typing 45+ WPM

• Good English grammar and spelling for proof reading documents.

• Attention to detail and ability to multi-task and organise workload

• Pleasant customer facing style and ability to work as part of a team

• Creative and imaginative approach

• Proactive and inquisitive


• Ideal but not essential is experience in the bid and tender environment within the FM sector. We need another proposal manager. We’re looking for someone who has a few years experience and can take up and run with the proposals without needing InDesign training.

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