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Creative Work Flow Co-ordinator / Trafficker: up to £35k

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Our clients are a not-for-profit organisation who work and offer life changing experiences to 16 and 17 year olds – they take part in outdoor activities, meet new people and have the chance to give something back to their communities. Through them, their confidence grows as they learn new skills and have a great experience that they can put on CVs and university and college applications.
Programs runs across England in the summer and during academic breaks in autumn and spring. It is the Prime Minister’s flagship voluntary programme for 16 and 17 year olds, which aims to create:
• A more engaged society – by enabling young people to work together on social action projects in and with their communities
• A more cohesive society – by mixing young people of different genders, places, ethnicities, religions, abilities, and socio-economic and educational backgrounds with each other and older generations
• A more responsible society – by supporting young people’s transition to adulthood through personal social development, challenging activities and guided reflection.
We are working to make this program available to every 16 and 17 year old in England – over 200,000 young people have taken part so far.
This year, over 300 organisations will be involved in the national and local delivery their programs. These organisations include small charities, local authorities, managed service providers, football clubs and colleges. The majority come from the voluntary sector.
This role is a fantastic chance to join an exciting organisation and help them to deliver excellent creative work, change the lives of young people in the UK, and be part of the country’s fastest-growing youth movement.

Role Purpose
• To facilitate and manage the flow of creative work into and through our internal Creative team, delivering output to suppliers and media owners as required.
• Ongoing development and maintenance of systems and processes to improve effectiveness of workflow through the internal Creative team.

Role Description and Responsibilities:
• To oversee, traffic and manage creative projects from across the organisation into the internal Creative team – from brief to delivery – to agreed deadlines and quality standards.
• To assess and clarify briefs from stakeholders at various levels, refining requirements and ensuring all the necessary information is in place before projects are booked in. Balancing business needs against considerations of time, cost and resource.
• To plan all creative team projects: scheduling resource and assigning time for each stage in the creative process (from first concept and copy through to final artwork and wash ups). Outputting a weekly schedule of all in-house design and copy time; updating it and keeping the team updated on their workload.
• To build relationships across the organisation, ensuring colleagues understand how to work effectively with the Creative team. Ensuring internal clients are kept updated on the status of their projects.
• To work with the Creative Content Manager to build a roster of nimble agencies/ freelance resource, to allow flexibility to outsource projects in event of team absences or over demand.
• To record in-house Creative team time and costs, providing accounts for each project and collating regular reports and analysis as required.
• To devise, communicate, manage and monitor core processes and procedures including workflow, archiving, version control, asset management and internal approvals.
• To devise and deliver induction training on behalf of the Creative team – ensuring a full understanding of benefits of working within our creative workflow processes.
• To carry out ad hoc projects as assigned by the Creative Content Manager.
• To help deliver a strengthened the brand and act as a brand champion with internal clients, external suppliers and media owners – whilst playing an active part in improving the effectiveness of the marketing team.

Skills & Attributes
• A positive self-starter who works well in a fast-paced, team oriented environment – with personal motivation to deliver excellence.
• Strategic problem solver, who understands the value of engagement to win hearts and minds.
• Good creative intuition and excellent knowledge and understanding of the creative process: including design, copywriting and design management.
• Knowledge and understanding of relevant software (InDesign, Photoshop, Illustrator) and resource management tools like ProworkFlow or similar.
• Strong knowledge and experience with creative asset production, including digital assets – from social media requirements such as Facebook’s 20% rule, to supply of print ads to publications.
• Strong interpersonal and people management skills; motivating and managing own work load whilst supervising others, working to deadlines.
• Ability to build and manage strong relationships with multiple stakeholders at all levels in the organisation and external business partners. Focus on results whilst continually seeking positive evolution in ways of working.
• A quick and curious mind with excellent attention to detail. Not afraid to try something new and experiment with new technologies or techniques.
• Proven budget management, ability to estimate accurately, manage costs and report financially.
• Instinctively entrepreneurial with ability to manage time, prioritise, multi-task and work under pressure.
• Excellent written, verbal and interpersonal communication.
• Excellent presentation skills – interpret complex data into simple messages and actions.

Person Specification
Experience
• At least 3 year’s working in a marketing team, creative studio, agency or similar environment.
• Experience across marketing disciplines, including knowledge of social media and production.
• High standard of computer literacy.

Further Information
Remuneration: Additional benefits are a non-contributory pension, a performance-related bonus, and gym membership

Offer type / Location: This is a permanent, full-time role in West London with a 3-month probationary period.

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