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Creative Services Scheduling Coordinator

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As part of Corporate Marketing, the Creative Services Scheduling Coordinator is responsible for supporting the Creative Services Schedulers in the resourcing, scheduling, and trafficking of all creative projects initiated by internal business partners, ensuring that all work is completed accurately and on deadline through the establishment of proper timelines. The Coordinator will create custom schedules as directed by the Scheduler based on the agreed upon deadlines and workflows. The ideal person will be skilled at performing in a high-volume deadline-driven environment.

Skills Essential Duties:

Creates timelines for creative projects, assigning resources and determining hand-offs as directed by the Scheduler.
Effectively communicates and enforces production schedules and deadlines, managing the timely adherence to established deadlines.
Generates and maintains daily priority list for the creative services team.
Assists as day-to-day liaison between Scheduling Team, Marcomm Managers and creative team members and/or external agencies and vendors, providing updates on job status, clarifying questions, and troubleshooting problems.
Analyzes workload in terms of project quantity, complexity and deliverables due dates to predict resource needs.
Develop sound and effective solutions to issues and problems that impact a project deadlines.


Resource management and allocation of projects based on the individual strengths/weaknesses of the team.
Ensures all project files are saved in Digital Asset Management tool.

Keywords
Education
4-year college degree. Degree in Marketing preferred.
Some traffic experience preferably in an advertising agency environment or in house creative team preferred.
The ability to manage all aspects of creative production– from project inception to completion.
Strong problem-solving and decision-making skills with the ability to analyze alternative solutions and prioritize quickly within tight deadlines.
Detail oriented with the ability to work in a fast-paced, deadline driven environment, managing multiple projects at once with little or no supervision.
Experience using Marketing Communications project management systems preferred.


Ability to work with and take direction from multiple people effectively and prioritize using best judgment.
Strong initiative and customer service focus.
Excellent oral and written communication and interpersonal skills.
Demonstrated proficiency with Microsoft Office suite.

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