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Creative Exec Assistant

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Responsibilities include but are not limited to: 

Provide executive level administrative support to the SVP, Store Design and Creative 
Arrange and coordinate extensive domestic and international travel (which includes contacting the countries directly and coordinating hotel/ground transportation for country visits if needed) 
Prepare extensive expense reports on a monthly basis. 
Manage daily calendar using MS Outlook, scheduling meetings and conference calls as needed. 
Responsible for meeting preparation which includes catering orders, IT requests for any A/V requirements, General Services requests, and conference room booking as needed. 
Preparing all memos, letters, agendas, itineraries, meeting minutes, etc. 
Maintain creative room, which will ensure we have all necessary supplies, such as printing and comping materials. In addition, responsible for the organization of the product closet 
Work very closely with our Finance Department in order to ensure that all purchase orders and costs to the department are being handled accordingly and are charged to the correct cost centers. 
Processing vendor purchase orders and invoices as needed 
Meeting preparation 
SVP calendar 

Requirements: 

High school diploma (or equivalent) required. College degree preferred. 
At least 2-3 years prior administrative experience in a corporate environment required. 
Must have advanced skills in Word, PowerPoint, Excel and Outlook. 
Must be extremely organized, detailed oriented, and have excellent interpersonal skills. 
Ability to multi-task -juggling many projects simultaneously. 
Ability to work in a very fast paced environment, handle a heavy workload and willing to work overtime as needed. 
Must be able to anticipate needs and work proactively. 
Ability to deal with all levels of internal & external senior management in a professional manner. 
Strong verbal and written skills and excellent telephone manner

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