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Corporate Event Specialist

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The key roles of the Corporate Event Specialist will be to manage event logistics and execution. Responsibilities will include scheduling events and ensuring that they comply with corporate policies and other regulations.

Responsibilities:

Support a wide scope of strategic events, from large-scale receptions to high-profile executive meetings to school group visits
Provide a white-gloved customer service experience, with a high degree of professionalism
Support scheduling of Gallery space and reservations for meeting rooms
Act onsite as a brand ambassador for visitors to the Gallery
Provide A/V support for Gallery meetings and events
General hospitality for Gallery visitors including ad hoc requests for help, room set up, ordering lunch, etc.
Work with internal and external event hosts, coordinating with vendors such as production companies and caterers, and relaying all specs to facilities on room layout and building needs
Conduct site visits of the Gallery when necessary
Manage correspondence regarding all Gallery inquiries and logistic details in a professional manner
Manage vendor relationships and keep vendors informed of building rules and regulations, updating insurance documents and acquiring permits to ensure corporate policies and other regulations are met
Report out on customer satisfaction, visitation / usage metrics for visitors and events
Attend and conduct weekly operations meeting to review event logistics with key staff members.
Understand how events compliment the brand and align with the overall strategy of the global organization.

Requirements:

Able to have a flexible schedule to work early mornings and late evenings
5 days a week in the office
4-year college degree, preferably in Marketing or Hospitality
3+ years of event experience
Customer service oriented with a positive attitude and track record of providing top notch event experiences
Strong verbal and written communication skills
Technical experience with AV and other technology for events
Demonstrated ability to take ownership and drive projects through to completion
Flexible and able to thrive in a fast-paced and demanding environment
Strong attention to detail
Demonstrated ability to multi-task and prioritize responsibilities
Team player

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