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Corporate Event Coordinator

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Aquent is the world's largest and most successful boutique staffing firm specializing in the creative and marketing field. We place our Talent in contract and contract to hire engagements ranging from 2 days to 2 years! We offer the industry's best benefits including medical, dental and vision as well as a 401k plan! Our Talent rave about these subsidized benefits! We also offer an outstanding referral bonus program where you can earn thousands of dollars just for knowing and referring talented friends!

Position- Corporate Event Coordinator
Location- San Francisco
Start date- asap
Duration- July 2017- possible extension or temp to perm
Work is to be done onsite. Remote is not an option.
Local candidates only please
Hourly pay rate- $24-$28hr, non negotiable

Contract with potential for extension or contract to hire with Fortune 500 Social Media company in SF! Let the world know in 140 characters or less about your great new job!

Job Description:
We are currently seeking a dynamic and solution-oriented coordinator to support the Partner Experience team. This person will be responsible for the organization and production of all external partner meetings, briefings, innovation tours and summits at the briefing center. He/she will occasionally be responsible for supporting external meetings and tentpole events. We are looking for a strong team player with exceptional attention to detail and an approachable and flexible attitude.

****** This is not a position for wedding planners or hotel and hospitality coordinators. Qualified candidates will have done CORPORATE EVENT PLANNING for 2-4 years.*******

WHAT YOU'LL DO:

  • Work with the Head of Partner Experience and global teams to manage logistics and execute external sales meetings, events and experiences at Headquarters.
  • Partner with the global teams, internal events, facilities and executive assistants on all aspects of meeting planning and execution.
  • Vet and prioritize incoming requests for onsite meetings and events from external groups and internal referrals.
  • Host external partners for engaging tours of our headquarters to immerse them in our history, culture and unique value proposition.
  • Oversee internal request portal and approval process for events hosted at HQ and global offices.
  • Interface with senior executives both externally and internally with ease and professionalism
  • Oversee schedule for Executive Briefing Center. Partner with internal facilities and IT teams to support client events
  • Negotiate with partners and vendors to finalize agreements and contracts
  • Source event premiums and manage inventory and procurement
  • Pack, ship, and track event materials/supplies to/from events
  • Coordinate assigned events (type of events will depend on skill level), from conception to budget reconciliation to ROI tracking
  • Work in a fast-paced environment and execute multiple projects with competing priorities

    WHO YOU ARE
    A passionate and positive team player
    Highly organized and efficient
    Take ownership and pride in delivering consistent, quality work
    Possess strong knowledge of event operations and production
    An effective executor, who takes direction well and is able to maintain and manage timelines
    Communicate effectively: listen, give clear direction verbally and have strong writing skills
    Can work independently, but is eager to collaborate
    Solve unforeseen situations as they arise in a calm manner
    A fast-learner, who can quickly absorb and adapt to new tools and technologies
    Has an interest or passion for event marketing and strategy
    Has strong attention to detail
    Creative

    REQUIREMENTS
  • 2-4 years of directly related event industry experience
  • You're basically a ninja master at Google Drive (documents, spreadsheets, etc.)
  • Mac and Keynote proficient

    EDUCATION:
    Bachelor's degree

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