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Coordinator / Administration

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Large Media and Entertainment company in Glendale is seeking a Coordinator to join their technology division. This is a 2-month contract with the possibility of extending.

In this role the Coordinator will process purchase requests from various support systems and insure the accurate entry and of orders in the SAP system. They will be responsible for the complete process from requirement to Service Entry and Invoice processing. They will ensure all documents required for compliance to the minimum control standards are provided. They will be expected to handle orders that could be complex covering several line items. The Procurement Representative will be responsible for processing invoices, managing client requests, expediting, and resolving supplier payment issues. They will be required to follow up with clients to obtain the authorization for Service Entries. They will be required to work with clients to handle the management of complex Purchase Orders. If needed, they will engage the manager to help resolve various issues and problems. The level of orders processed range from simple blanket Purchase Orders to complex Purchase Orders with many line items and charge coding.

Responsibilities:
Track incoming PO requests • Routing for requests for appropriate approvals • Open up shopping carts in SAP • Service entries against vendor invoices • Reconciling invoices/P.O maintenance • Working with Vendors and Managers to troubleshoot invoice issues and or inquiries/ Error resolution and escalation • Ensures the efficient, accurate and timely execution of approved purchasing transactions consistent with corporate policies • Review and approve closure of open PO’s

Qualification:
2 to 3 years as a casual buyer (SAP) • Customer Service • Open up shopping carts in SAP • Conducted service entries against vendor invoices • Procurement process knowledge- Who to escalate and resolve issues to • Intermediate SAP skills/financial knowledge • Detail-oriented • Obtain confirmation of receipt of goods and services from authorized stakeholders and perform goods receipts and service entries in SAP • Intermediate Excel skills • High customer service orientation and the ability to coach / influence clients to ensure adherence to procurement policies

Preferred Qualifications:
Best backgrounds would be experience as a dedicated casual buyer in a procurement organization, controllership, accounting, or a sourcing organization.

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