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Contract Administration Coordinator

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The Contract Administration Coordinator will be a part of a team responsible for supporting the contract administration activities related to construction projects , construction services and various facilities management services, with a focus on client management, category management, and supplier management, in support of the Corporate Segment.

The Contract Administration Coordinator will assist the team with a focus on all phases of contract administration and related word processing, reporting and general clerical support.

Assist with drafting contracts as well as perform post-contract award administration activities (i.e. change orders, amendments, etc.)
Maintains or assists in maintaining the integrity of the department filing system
Support collection and tracking of supplier contract obligations (i.e. certificate of insurance, lien releases, etc.)
Perform routine copying, distribution, mailing, tracking of contract documents
Assist with the recording and shipments of closed contract documents to Record Management
Updating and maintaining tracking reports for department
Generating Purchase Orders through SAP
Auditing contracts and change orders upon return from Vendors for any changes or discrepancies
Interfaces with Projects Controls concerning various procurement matters
Ensure compliance with Sourcing and Procurement policies and best practices
Assist on assignments that are routine in nature
Any other relevant duties as required, including training, mentoring of other staff support.
Demonstrate exemplary integrity and ethics in all instances

Core Skills:
Ability to interact with and establish relationships with employees at all levels
Strong analytical skills
Strong written and oral communication skills
Ability to collaborate in a team environment
Internal customer focus - ability to identify/solicit key stakeholder needs and develop solutions to address their needs
Must have strong clerical and organizational skills
Ability/desire to work in diverse environment
Knowledge of Sourcing & Procurement processes
Proficient in Microsoft Word and Excel


Desired Qualifications:
2-3 years experience in the sourcing disciplines or business environment
Bachelor's degree required in Business or other quantitative discipline or equivalent experience

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