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Bilingual Project/Traffic Coordinator (EN/SP)

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Aquent has an immediate temporary opportunity for a Bilingual Project Coordinator with a top tier Fortune 500 company in Los Angeles. This is a long term temporary opportunity. 

Project Coordinator/Project Trafficker Roles & Responsibilities:

The Project Coordinator/Trafficker oversees the maintenance of all project details and documentation. They work closely with the Project Manager/s, designers and clients, facilitating workflow and communication to ensure deadlines are efficiently and consistently met.

Job Purpose:
To provide administrative tasks related to the coordination, execution and oversight of projects to ensure timely and effective project development and completion.

Specific Responsibilities, (not in any specific order):

•    Daily maintenance of database as it relates to all jobs the Project Coordinator is involved in

•    Provide support in the routine clean-up of data

•    Drives project schedule based on Project Manager input and monitors, reviews, and evaluates progress, updating Job Pro daily

•    Responsible for workload capacity and flow. Supervises designer deadlines daily and is pro-active in keeping all team members abreast of any changes or updates as it relates to specific jobs.

•    Keeps management abreast of project status and workflow daily.  Alerts team if we need extra resource and/or are over-resourced per day

•    Assigns tasks and sets priorities for designers when needed

•    Gathers all assets and reference needed for project

•    Participates in daily Project Management status meetings, providing workload capacity highlights and concerns, along with any other relative updates/information.

•    May be required to attend project kick-off meetings when Project Manager is unavailable and may coordinate and attend additional project meetings, establishing and maintaining internal and external communications as necessary

•    Routes artwork and copy for approval, (legal, regulatory, client, master data, etc.) adhering to departmental protocol

•    Participates in project budget planning and timeline development with Project Manager

•    Serves as a liaison between designers, vendors and project managers

•    Monitors record keeping and file maintenance for projects including vendor estimates, material costs, and client direction and re-direction documentation when project changes scope.

•    Verifies and analyzes the accuracy of all data and information used / generated by projects; resolves any discrepancies or problems.

•    Provides support in generating internal and external reports for assigned client groups to track and manage projects/workflow, billable and non-billable hours, material costs, forecasting and estimates, budgets, trends, etc.

•    Supports and contributes to the maintenance of the website

•    Functions as backup for team members as needed

Knowledge, Skills and Abilities:

•    Knowledge of project planning / database methodologies

•    Excels in Microsoft Office i.e. Excel, Word, PowerPoint

•    Excellent communication and leadership skills.

•    Excellent planning, problem-solving and organization skills.

•    Ability to conceptualize and organize project planning process.

•    Ability to take responsibility and function under minimal supervision.

•    Ability to work with a wide range of people

•    Bilingual in Spanish, verbal and written

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