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Associate Project Manager

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Our agency client is looking for an Associate Project Manager to join their team.


General Job Description:

Graphic Design and Project Management Agency looking for an Associate Project Management team member to collaborate, learn from, and assist a Project Manager in design and print projects. This position can be client facing so a comfort level with presenting to groups of people is key. Additionally this position is expected to participate in the ongoing development of a functional, healthy and friendly workspace for all employees.

Essential Functions:

  • Must be able to communicate clearly, positively, and objectively to clients and vendors while being the back up on a project. This requires making yourself available to discuss projects with clients when the project manager is not available.
  • Communicate project schedules to team members and possible, or probable obstacles that may compromise the agreed upon schedule.
  • Provide written and/or verbal project updates upon request to the project manager or senior project manager in a timely matter that relates to each project. Updates pertaining to the design team must be relayed as well.
  • Ability to maintain composure in all situations with clients. Stay positive, engaged and be proactive.
  • Willingness to communicate a solution or resolution to a client or vendor thus making difficult situations suitable to everyone involved with supervision.
  • Assist in managing production of large and small-scale print related projects
  • Develop, and work within, existing excel spreadsheets that include all necessary and relevant information that is directly related to the person receiving the spreadsheet.
  • Must be detail oriented. Manage all aspects of a project with a thorough eye in regards to budgets, production spreadsheets, timelines and proofing. Multi tasking is an essential function to keep up with various projects throughout each day.
  • Ability to track billable hours on client projects and update appropriate parties.
  • Compile and present all billing to project manager or senior project manager before being turned into accounting. Complete the internal billing process for each project.
  • Work to increase sales through networking, by building new relationships with vendors and clients each day. Actively seek new business opportunities.
  • Attire: Business casual. This role requires interaction with clients and vendors on a daily basis. It’s imperative to be on point, express interest and eagerness to be working with he/she.
  • This position entails writing estimate requests, purchase orders, print pricing quotes, memo’s, emails and faxes in a professional, clear, and concise fashion that furthers the company’s good standing with clients and vendors.
  • Ability to work in an open office space with a team environment. Be flexible to working with new people internally or on the client side to gain experience through new opportunities.
  • Debrief at the end of each project to identify key learning’s and challenges and benefit the success of each project moving forward.

  • Computer Operations:
  • Outlook, Word, Excel – Should be able to understand, and maneuver within, an Excel spreadsheet.
  • Basic adobe functions: Open, and maneuver with, PDF and JPG files.
  • Chrome, Firefox, Safari.
  • Calculator: Basic addition and subtraction.

  • Dogs are a part of the culture at this agency; there are dogs on the premises daily.

    ***This position on occasion requires working on weekends and evenings.

    If this sounds like you, apply now!

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