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Assistant Event Management Specialist

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Our excellent Fortune 500 financial service client - who is a global wealth management leader that delivers the highest quality advice, service, capabilities and products to ultra high net worth individuals and families in 36 countries - is in need of an contract/freelance Assistant Event Management Specialist to join their team.

This role is targeted for 6 months (extension possible), onsite, Los Angeles (Century City), 20 hours work week with flexible work hours as well as the opportunity to extend hours after the first 6 months. You will work in the Meeting Center - a facility which welcomes Private Bank's clients in a sophisticated environment.

Key Responsibilities:
• Oversee Client Center’s daily meetings and events
• Welcome the client’s guests, help manage staff and the facilities as well as maintain and reflect the client’s "first-class-experience". There are 7 meeting rooms accommodating anywhere between 2 and 22 people.
• Work closely with internal partners including the internal and external food service, security team, audio/visual team, events team and facility teams.
• Co-manage reservation books, invoice processing, scheduling maintenance calls with vendors, etc.
• Simultaneously help manage & execute multiple events of varying sizes at any one time.

Qualifications
• Bachelor degree required plus 1-2 years of administrative and/or hospitality experience
• Excellent interpersonal, organizing, planning, and communication skills
• Excellent project management/coordinating skills are essential as is the ability to define, conceptualize and execute a successful event
• Strong knowledge of e.g. EMR Reservation Tool, Word, Excel, and PowerPoint
• Basic experience such as maintaining files and records, proofreading, coordinating conference room assignments, confirming appointments and/or maintaining calendars

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