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Asset & Traffic Coordinator

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Dynamic coordinator needed to perform digital asset management and traffic responsibilities within internal marketing communications agency for all Brands. Position requires a strong work ethic, with strong organizational, graphic design, and communication skills. The candidate must possess the ability to liaise with clients, creative teams/agencies and cross-functional partners to ensure all project needs and asset requests are addressed.


KEY RESULTS AREAS

Display accountability of department server by overseeing the organization and proper archiving of all projects
Exhibit resourcefulness and can-do attitude to fulfill and deliver on all asset requests, be proactive to stay up to date on the status of all current projects
Prioritize and respond to changing issues, ability to cope with the unexpected and operate effectively under extremely high volumes of work with tight deadlines

SPECIFIC DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO

Traffic

Monitor new project requests through departmental inbox
Ensure that all request forms submitted are complete
Set-up kick off meetings with appropriate team and provide documentation for meeting
Update Daily Assignment List
Distribute and publish weekly status reports
Assist Traffic Coordinator with preparation for weekly departmental creative reviews and compile recaps as needed


Skills              

SPECIFIC DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TODigital Asset Coordination

Responsible for fulfilling and responding to a high volume of asset requests submitted to department on a daily basis, this requires:

Information gathering from requestors on what assets are being used for, timing, and preferred file format and method of delivery
Thorough understanding of all file/asset delivery methods (shared drop folders, ftp, disks, etc) and which method is most appropriate based on request/requestor
Professional and clear communication with clients when responding to asset requests
Strong sense of urgency and ability to prioritize time sensitive requests
Strong attention to detail to ensure requests are fulfilled accurately
Track status of requests on daily basis

Archive print samples by job number, place in appropriate archival sleeves and boxes and maintain storage system and print library
Facilitate sign out and return of any items archived items from the storage room

Collect assets from multiple sources upon job initiation prior to project kick off meeting
Monitor designer's files for proper folder organization and file naming to ensure consistencies and easier recall of assets in the future
Archive all projects on daily/weekly basis:

Archive completed jobs systematically by obtaining all final materials (samples, printer files, jpg for PPT presentations, etc) and any necessary working files and collect properly in centralized files
Archive projects by year, job number and project category, requires manual naming of files and creation of folders, maintenance of file structure with files organized to be easily retrieved by new users, in absence of keyword search digital asset management system

Maintain folders and files on intranet
Assist with global distribution for guide/asset delivery

Maintain and update guide distribution list
Distribute guides to personnel and licensees worldwide, requires creating shipping labels and overseeing Mail Services to meet the timeline of distribution and maintaining a record of tracking numbers per distribution to ensure delivery is met

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