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Administrative Project Manager

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Our publishing client in downtown  San Francisco is looking to hire a junior level administrative project manager as soon as possible. Pay is $16 per hour and includes full benefits. If interested please apply and include why you would be a good fit for the job.

Associate Project Manager is responsible for managing projects and tasks related to Product Management Services within their Business Unit.  Reporting to the Director of Product Management Services, the Associate Project Manager is responsible for planning, executing, and evaluating  projects and performing tasks in support of business unit goals and the implementation of the Integrated Workflow in their Business Unit.

Operational Responsibilities (40%):

• Plans, executes, and evaluates projects, processes, and tasks in support of business/departmental goals and the implementation of the Integrated Workflow.
• Creates, manages, maintains process and workflow documentation/websites for the department, and recommends regular improvements to content, format, delivery.
• Works with the Director to identify and implement strategic/programmatic opportunities to drive efficiencies.

Financial Responsibilities (30%):
• Reports and analyzes  fiscal plant spending; identifies opportunities for cost savings and/or efficiencies based on analysis of spending patterns and practices;
• Maintains/updates financial documents, information and tools.
• Maintains reporting oversight of department’s tracking to bonus goals and department OpEx.
People Responsibilities (10%):
• Manages and maintains the department Neo site; solicits feedback on content and improvements. Creates and evaluates surveys and questionnaires.
• Researches and recommends social media and other tools for communicating, sharing, and building community.
• Manages the creation of departmental training materials. Maintains workflow orientation program/packet for new hires.
Communication Responsibilities (15%):
• Manages, writes and disseminates department and business unit-wide communications.
• Researches and analyzes data, and writes reports as needed.
• Manages the creation, dissemination, and maintenance of department rosters/org charts.
• Creates and maintains group mailing lists used by department.
• Serves as contact point person for Director when Director is not available
Department Logistics Responsibilities (5%):
• Schedules/attends department or other meetings for and with the Director/Team Leads.
• Runs status and other department reports, analyzes and summarizes as needed.
• Orders supplies, light filing, maintains equipment, maintains department records.
• Manages travel logistics and related expenses for Directors/Team Leads.

Qualifications:
• Bachelors Degree required or equivalent work experience
• 1-2 years of experience or equivalent education (M.S/M.A)
• Strong PC & Mac Skills with proficiency in: Word, Excel, Power Point, Visio, Microsoft Project or other project management software, Business Objects, Adobe Acrobat
• Exceptional written and verbal skills, with the ability to communicate professionally to high-level executives, Presidents, and other internal staff and critical stakeholders.
• High level of critical thinking and analysis
• Project Management experience in an educational or professional setting preferred
• Ability to analyze and synthesize new information
• Must be self-motivated

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