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Administrative Assistant, Communications

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The Administrative Assistant, Centers of Excellence, will provide executive level administrative support for the Communications & Public Affairs (C&PA) leadership team, specifically the manager, Communications Centers of Excellence and the manager, Business Communications. This position works closely with the managers to perform the highest level of administrative duties, working independently and proactively on numerous complex administrative tasks, exercising utmost confidentiality, discretion and independent judgment on a consistent basis. This position serves on the C&PA team and reports to the manager, Communications Centers of Excellence.

Responsibilities:

• Support the C&PA leadership team by managing schedules, booking travel, handling expense reports, coordinating and booking meetings, making arrangements for visitors, invoice processing and coding, answering phones and other corporate administrative needs.
• Help support media team with issuing news releases, daily media clips and monitoring the media inquiry line.
• Understanding the manager’s plans and objectives, reading and interpreting activities and proactively anticipating opportunities that assist them in meeting the plans/objectives.
• Ensuring the manager is prepared for all meetings and has the appropriate materials to be reviewed in advance of the meeting, ready for action at time of the meeting.
• Maintaining regular contact with other senior communications and business managers, as well as their staff members.
• Drafting correspondence for the manager, including retention of information on key contacts, business dealings, upcoming activities and projects.
• Preparing special reports as requested; gathering, analyzing and summarizing data.
• Coordinating with other administrative assistants for planning and implementing functional events during the year.
• Acting as the “eyes and ears,” providing input and feedback to the manager on all matters.

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