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Administrative Assistant

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This is an temporary Secretary I hourly role for one of our largest entertainment clients located in Orlando. We have two positions available and these are 18-month contracts.

Duties to Include:
Provide day-to-day clerical and administrative support for multiple managers. Perform general clerical duties including maintain calendars; prepare presentations, memos (including some composition), letters, expense reports, copying, faxing, printing documents, shredding, Express mail labels/packages, and other correspondence. Review for completeness and accuracy of documents prepared for manager's signature. Maintain and create a task list for team member to include reminders to group for upcoming deadlines. Provide telephone coverage and backup for other support personnel. Schedule and coordinate meetings/conference rooms, arrange catering (if requested), travel arrangements, filing, and other office duties. Prepare authorizations for services and purchase orders. Manage and maintain daily office duties including: ordering supplies for all office equipment (toner and paper), kitchen supplies (soda’s, napkins, coffee) and general office supplies (pens, markers, etc.).

REQUIRED QUALIFICATIONS: (These are the minimum qualifications you need to be considered for the job.)
* High school degree or equivalent
* Minimum three (3) years of Secretary 1 Level experience, With previous Disney experience preferred.
* Demonstrated strong background in SAP
* Demonstrated skill and proficiency on a variety of computer applications including Microsoft Word, Excel, PowerPoint, Outlook
* Minimum 40 wpm typing ability
* Demonstrated strong organizational and time-management skills with little or no supervision, in a timely manner
* Demonstrated budget and scheduling management skills
* Demonstrated strong written and verbal communication skills; adding a positive compliment to the work environment and communicate well with all team members and business contacts
* Demonstrated verbal and written communication skills, as well as telephone etiquette skills
* Proven ability to be comfortable in an extremely fast paced, dynamic, and structured environment, and be capable of managing a heavy daily volume of incoming and outgoing correspondence, on a timely basis
* Ability to aggressively maintain, and follow up on, schedules, work deliverables, and due dates, with the use of consolidated and comprehensive activity and suspense lists (i.e.. tickler lists).
Ability to be flexible to changing priorities
* Ability to be an active team member, willing to provide assistance, share knowledge and assist others to accomplish goals
* Ability to work with confidential information and exercise good judgment and discretion
* Ability to be highly organized with positive attitude and the ability to be proactive, and resourceful
* Ability to be detail oriented with the ability to maintain professionalism under pressure

DESIRED QUALIFICATIONS:
* Proven experience coordinating purchases of reprographics drawings
* Proven experience in a project based environment

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