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Administrative Assistant

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Looking for a superstar Administrative Assistant for our pharma client in Plainsboro!!! 12month contract!

• Performs diverse administrative responsibilities
• Primary admin for one Executive Director and one Director
• Also provide support for key departmental Directors and Associate Directors
• Coordinates larger, cross-functional meetings for the above
• Confidently interacts in a professional manner with all levels of management
• Prepares senior management for meetings by providing back-up documents
• Proactively processes travel & expense reports; makes travels arrangements
• Understands and disseminates internal policies and SOPS as needed
• Assists in designing departmental presentations (e.g. PowerPoint presentations)
• Appropriately handles access to confidential information
• Performs some accounts payable functions, analytics and process documents
• Acts as a central point person for two Departments providing group support
• Assist with processing, logging and filing invoices
• Maintaining media authorization files; disseminate authorizations for approval to appropriate team members
• Submit check requests within SAP as needed


Skills and Knowledge Desired
• Strong leadership skills
• Possesses strong organizational skills
• Can multi-task and adapt quickly to competing priorities while remaining focused
• Works well under-pressure in a fast paced environment
• Adaptable to new situations, quick learner
• Strong attention to detail


Experience/Position Requirements Desired
• One – five years experience as an assistant a plus
• Proficient with Microsoft Suite (Outlook, Excel, PowerPoint)
• Knowledge of systems a plus (Easy Req.; SRM, Concur T&E System, SAP)
• High School diploma; associate degree preferred

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