These job descriptions are examples. Looking for work?

Find JobsFind Jobs

Administrative Assistant

0 people like this description

Large Media and Entertainment brand is seeking an Administrative Assistant to join their team. This is a 1 year temporary opportunity with the possibility of extending. 

Responsibilities: 

  • Provide day-to-day clerical and administrative support for multiple managers. 
  • Perform general clerical duties including maintain calendars; prepare presentations, memos (including some composition), letters, expense reports, copying, faxing, printing documents, shredding, Express mail labels/packages, and other correspondence. 
  • Review for completeness and accuracy of documents prepared for manager's signature. 
  • Maintain and create a task list for team member to include reminders to group for upcoming deadlines.
  • Provide telephone coverage and backup for other support personnel. 
  • Schedule and coordinate meetings/conference rooms, arrange catering (if requested), travel arrangements, filing, and other office duties. 
  • Prepare authorizations for services and purchase orders. 
  • Manage and maintain daily office duties including: ordering supplies for all office equipment (toner and paper), kitchen supplies (soda’s, napkins, coffee) and general office supplies (pens, markers, etc.). 


Required Qualifications: 

  • High school degree or equivalent 
  • Minimum three (3) years of Secretary 1 Level experience 
  • Demonstrated strong background in SAP 
  • Demonstrated skill and proficiency on a variety of computer applications including Microsoft Word, Excel, PowerPoint, Outlook 
  • Minimum 40 wpm typing ability 
  • Demonstrated strong organizational and time-management skills with little or no supervision, in a timely manner 
  • Demonstrated budget and scheduling management skills 
  • Demonstrated strong written and verbal communication skills; adding a positive compliment to the work environment and communicate well with all team members and business contacts 
  • Demonstrated verbal and written communication skills, as well as telephone etiquette skills 
  • Proven ability to be comfortable in an extremely fast paced, dynamic, and structured environment, and be capable of managing a heavy daily volume of incoming and outgoing correspondence, on a timely basis 
  • Ability to aggressively maintain, and follow up on, schedules, work deliverables, and due dates, with the use of consolidated and comprehensive activity and suspense lists (i.e.. tickler lists). 
  • Ability to be flexible to changing priorities 
  • Ability to be an active team member, willing to provide assistance, share knowledge and assist others to accomplish goals 
  • Ability to work with confidential information and exercise good judgment and discretion 
  • Ability to be highly organized with positive attitude and the ability to be proactive, and resourceful 
  • Ability to be detail oriented with the ability to maintain professionalism under pressure 


Desired Qualifications: 

  • Proven experience coordinating purchases of reprographics drawings 
  • Proven experience in a project based environment

These job descriptions are examples. Looking for work?

Find JobsFind Jobs