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Administrative Assistant

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Large Media and Entertainment company in Orlando is seeking an Administrative Assistant to join their team.

Duties Include:
Provide day-to-day clerical and administrative support for multiple managers. Perform general clerical duties including maintain calendars; prepare presentations, memos (including some composition), letters, expense reports, copying, faxing, printing documents, shredding, Express mail labels/packages, and other correspondence. Review for completeness and accuracy of documents prepared for manager's signature. Maintain and create a task list for team member to include reminders to group for upcoming deadlines. Provide telephone coverage and backup for other support personnel. Schedule and coordinate meetings/conference rooms, arrange catering (if requested), travel arrangements, filing, and other office duties. Prepare authorizations for services and purchase orders. Manage and maintain daily office duties including: ordering supplies for all office equipment (toner and paper), kitchen supplies (soda’s, napkins, coffee) and general office supplies (pens, markers, etc.).

Required Qualifications: (These are the minimum qualifications you need to be considered for the job.)
* High school degree or equivalent
* Minimum three (3) years of Secretary 1 Level experience
* Demonstrated strong background in SAP
* Demonstrated skill and proficiency on a variety of computer applications including Microsoft Word, Excel, PowerPoint, Outlook
* Minimum 40 wpm typing ability
* Demonstrated strong organizational and time-management skills with little or no supervision, in a timely manner
* Demonstrated budget and scheduling management skills
* Demonstrated strong written and verbal communication skills; adding a positive compliment to the work environment and communicate well with all team members and business contacts
* Demonstrated verbal and written communication skills, as well as telephone etiquette skills
* Proven ability to be comfortable in an extremely fast paced, dynamic, and structured environment, and be capable of managing a heavy daily volume of incoming and outgoing correspondence, on a timely basis
* Ability to aggressively maintain, and follow up on, schedules, work deliverables, and due dates, with the use of consolidated and comprehensive activity and suspense lists (i.e.. tickler lists).
* Ability to be flexible to changing priorities
* Ability to be an active team member, willing to provide assistance, share knowledge and assist others to accomplish goals
* Ability to work with confidential information and exercise good judgment and discretion
* Ability to be highly organized with positive attitude and the ability to be proactive, and resourceful
* Ability to be detail oriented with the ability to maintain professionalism under pressure

Desired Qualifications:
* Proven experience coordinating purchases of reprographics drawings
* Proven experience in a project based environment

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