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Administrative Assistant

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Large Media and Entertainment company is seeking an Administrative Assistant to join their Creative Services team. The Administrative Assistant will support the VP of Creative Services, and assist other managers of the department as well. This is a temp-to-perm opportunity.

Key Roles & Responsibilities:
*Interacts with executive, administrative and line management personnel, creative employees, external customers and vendors.
*Schedules meetings and appointments, plans events and makes travel arrangements.
*Produces correspondence, presentations, and reports using a variety of computer software.
*Demonstrate excellent time management skills, including the ability to work independently and prioritize workload appropriately
*May coordinate requests for workspace, service, and office equipment and other programs such as charitable campaigns, employee recognition and records retention.
*Provides guidance to others in the organization regarding administrative practices.
*May involve high-level contacts and exposure to sensitive information necessitating considerable use of tact and diplomacy in a creative marketing and advertising environment.

Required Qualifications:
* Excellent computer skills with Microsoft Office (Outlook, Word, PowerPoint, Excel, Visio)
* Must be familiar and knowledgeable about working in a creative marketing and advertising environment
* Ability to work in a fast-paced creative environment, and adapt to a variety of situations and frequent changes
* Maintain discretion and confidentiality when working with sensitive information

Desired Qualifications:
* Minimum of 4 to 5 years administrative support experience preferably in a creative marketing and advertising environment
* Ability to manage multiple tasks
* Excellent verbal and written communication skills
* Ability to communicate effectively with all levels of management
* Have a high standard of excellence
* Additional skills needed include: excellent organization, calm sense of urgency, patience and fortitude, small special event planning, self-directed motivated self-starter with ability to prioritize and problem solve, superior service delivery skills and detail oriented

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