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Administrative Assistant

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Large media and entertainment company is seeking an Administrative Assistant to join their team for a 7 month contract. The Administrative Assistant will perform a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation. Experience with SAP invoicing, expense processing, travel booking, and expense reporting. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with at least 5 years of experience in the field or in a related area. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. May direct and lead the work of others. A wide degree of creativity and latitude is expected.

Responsibilities

Provide administrative support for the executive team in Program & Project Management, and eCommerce departments. Manage multiple priorities in a fast-paced team environment. Interface with multiple departments, internal & external clients and Executive staff. Provide phone coverage, manage leadership calendars, and coordinate meetings and department events. Prepare reports, spreadsheets, and assist with some general proposal and meeting minutes. Provide assistance for the administration team on premises which may include common area responsibilities and back up support.

Basic Qualifications
• Minimum two years related experience
• Demonstrated computer proficiency with Microsoft Office, Outlook
• Demonstrated strong verbal and written communication skills
• Demonstrated ability to handle multiple priorities and deadlines in a fast-paced environment
• Demonstrated strong organizational skills with attention to detail and follow-through
• Demonstrated problem-solving and decision-making skills
• Demonstrated strong meeting and telephone etiquette skills
• Demonstrated strong team player

Preferred Qualifications
• Proficiency with SAP Procurement, Travel & Expense and Personnel functions
• Basic understanding of online marketing

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